{"id":225,"date":"2020-02-03T12:58:36","date_gmt":"2020-02-03T12:58:36","guid":{"rendered":"http:\/\/blackstudentslives.org\/seminar\/?page_id=225"},"modified":"2020-02-03T12:58:36","modified_gmt":"2020-02-03T12:58:36","slug":"documents-and-events-from-paper-in-special-collections","status":"publish","type":"page","link":"https:\/\/blackstudentslives.org\/seminar\/documents-and-events-from-paper-in-special-collections\/","title":{"rendered":"Documents and Events from Paper in Special Collections"},"content":{"rendered":"\n

This recipe is for items that are physically held in Special Collections but have not been digitized. There are lots of items in Special Collections, but a quick analysis should reveal that almost all of them are paper-based text documents.  If what you find is something else– not text-based, not a document– stop and ask for help. We love finding weird stuff. Note: if your paper-based item describes or references an event, you have to create TWO entries: one for the paper item (that\u2019s a text document), and two an item for the event, which is not the paper that you hold in your hand.  The first guide is for the paper item. The recipe for the event follows. 
<\/p>\n\n\n\n

Here\u2019s how you enter a text item into our Omeka site
<\/p>\n\n\n\n

  1. Head to the admin side of our archive, which uses Omeka http:\/\/blackstudentslives.org\/archives\/admin<\/a><\/li><\/ol>\n\n\n\n
    \"\"\/<\/figure>\n\n\n\n
    1. Login using your credentials.  Your default username is your wcupa email address, all lowercase.  Your default password is your wcupa email address, all lowercase. (credentials will be activated 1\/27)<\/li>
    2. From the dashboard, select \u201citems\u201d<\/li><\/ol>\n\n\n\n
      \"\"\/<\/figure>\n\n\n\n
      1. From the top menu, select \u201cadd an item\u201d<\/li><\/ol>\n\n\n\n
        \"\"\/<\/figure>\n\n\n\n
        1. Carefully fill out the fields in the form, attending to correct spelling and capitalization.  <\/li>
        2. Here\u2019s a recipe for Text
          1. Title = Name the Object.  Be careful and use a name that anyone who\u2019s encountered this object will recognize.  For example, if the item is notes from a meeting, title it \u201cMeeting Notes\u201d and the Name of the Organization meeting, followed by the date of the meeting.    <\/li>
          2. Subject is an objective classification of the content of the item.  Think librarians classifying the item. What might ALL agree the subject is? Eg, Student Organizations, etc. <\/li>
          3. Description is your description of the item.  For example, \u201cThese meeting notes outline a meeting that discusses topic (x).\u201dThe description describes the object for a viewer.  It will be public. <\/li>
          4. Creator = author\/creator of item. Leave blank if unavailable. Corporate authors are ok:  for example, the BSU is the creator of a flyer advertising a BSU event. <\/li>
          5. Source = Name of the collection this item is found within (if known)<\/li>
          6. Publisher = Special Collections, Francis Harvey Green Library, West Chester University<\/li>
          7. Date = date created, if known. <\/li>
          8. Contributor = your name<\/li>
          9. Rights = (paste this in directly \u2192 )  Digital images in Library Services’ Digital Collections are issued by Special Collections, Francis Harvey Green Library, West Chester University. Images are provided for non-commercial, educational, and personal use only, and are not intended for reproduction or redistribution. For the above purposes the user may reproduce these materials (by download, printing, etc.) without further permission, on the condition that proper attribution of the source for all copies is provided by clearly acknowledging the name of the Library, the title of the web page or resource and the URL at which it was located, please credit as follows: Special Collections, Francis Harvey Green Library, West Chester University, West Chester, Pennsylvania. For questions regarding use of digital materials contact Special Collections (libspeccol@wcupa.edu or 610-436-3456).<\/li>
          10. Identifier = if the item has an item number within the collection, use that (it\u2019s often on the folder itself).  But most items have not been described on an item level. If no item number, leave blank. <\/li><\/ol><\/li><\/ol>\n\n\n\n
            1. When done with the items in this list, select the check box for public at the top right. <\/li>
            2. Now select \u201cItem Type Metadata\u201d from the top menu, under \u201cAdd an Item\u201d <\/li>
            3. Under item type, select Text
              1. Type in the text, verbatim (mistakes and all) found in the document. Format is not important.   <\/li>
              2. Add any project notes you want– these will not be made public. <\/li><\/ol><\/li>
              3. Now, under \u201cadd an item\u201d at top select \u201cFiles\u201d<\/li>
              4. Select \u201cchoose file\u201d and navigate to your saved image from the document you scanned.  <\/li><\/ol>\n\n\n\n

                Final Step:  Add the item!  Now, after all is in order, click \u201cAdd Item\u201d to create the item for your newspaper article and upload the images to the project\u2019s archive. This step creates the item with all of the information contained in the previous steps.  
                <\/p>\n\n\n\n

                Stage two:  Your paper thingy also refers to an Event<\/h3>\n\n\n\n

                Adding an Event<\/h3>\n\n\n\n

                This presumes you\u2019ve already added an item for the document; if not, follow the recipe above for logging in, etc.
                <\/p>\n\n\n\n

                1. From the top menu, select \u201cadd an item\u201d<\/li><\/ol>\n\n\n\n
                  \"\"\/<\/figure>\n\n\n\n
                  \"\"\/<\/figure>\n\n\n\n
                  1. Title = Name of Event.  Be careful and use a name that anyone who\u2019s encountered this event will recognize.  For example, \u201cBSU meeting\u201d followed by the date of the meeting.    <\/li>
                  2. Subject is an objective classification of the content of the item.  Think librarians classifying the item. What might ALL agree the subject is? Eg, Student Organizations, etc. <\/li>
                  3. Description is your description of the item.  For example, \u201cThis meeting discusses topic (x).\u201dThe description describes the object for a viewer.  It will be public. <\/li>
                  4. Creator = author\/creator of item. Most events have organizations as their creators.  Leave blank if unavailable. Corporate authors are ok: for example, the BSU is the creator of a flyer advertising a BSU event. <\/li>
                  5. Source = Special Collections, Francis Harvey Green Library, West Chester University<\/li>
                  6. Publisher = Organization Name<\/li>
                  7. Date = date of meeting<\/li>
                  8. Contributor = your name<\/li>
                  9. Rights = (paste this in directly \u2192 )  Digital images in Library Services’ Digital Collections are issued by Special Collections, Francis Harvey Green Library, West Chester University. Images are provided for non-commercial, educational, and personal use only, and are not intended for reproduction or redistribution. For the above purposes the user may reproduce these materials (by download, printing, etc.) without further permission, on the condition that proper attribution of the source for all copies is provided by clearly acknowledging the name of the Library, the title of the web page or resource and the URL at which it was located, please credit as follows: Special Collections, Francis Harvey Green Library, West Chester University, West Chester, Pennsylvania. For questions regarding use of digital materials contact Special Collections (libspeccol@wcupa.edu or 610-436-3456).<\/li><\/ol>\n\n\n\n
                    1. When done with the items in this list, select the check box for public at the top right. <\/li>
                    2. Now select \u201cItem Type Metadata\u201d from the top menu, under \u201cAdd an Item\u201d <\/li>
                    3. Under item type, select Event
                      1. Duration: how long the event lasted, if known; blank if not.   <\/li>
                      2. Event Type: Classify the event.  Meeting, Dance, etc. <\/li>
                      3. Participants.  List individuals known to have been in attendance.<\/li><\/ol><\/li>
                      4. Now Select \u201cMap\u201d under Add an Item<\/li><\/ol>\n\n\n\n
                        \"\"\/<\/figure>\n\n\n\n
                        1.  Type in the address of the location of the meeting.  For on campus meetings, choose the address for Lawrence Hall:  700 S New St, West Chester, PA 19383. Please use as complete an address as possible, including zipcode.  Then select \u201cFind\u201d.  <\/li>
                        2. Click Add Item and You are Done!<\/li>
                        3. Now, under \u201cadd an item\u201d at top select \u201cFiles\u201d<\/li>
                        4. Select \u201cchoose file\u201d and navigate to your saved image from the document you scanned.  <\/li><\/ol>\n\n\n\n

                          Final Step:  Add the item!  Now, after all is in order, click \u201cAdd Item\u201d to create the item for your newspaper article and upload the images to the project\u2019s archive. This step creates the item with all of the information contained in the previous steps.  
                          <\/p>\n","protected":false},"excerpt":{"rendered":"

                          This recipe is for items that are physically held in Special Collections but have not been digitized. There are lots of items in Special Collections, but a quick analysis should reveal that almost all of …<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-225","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/blackstudentslives.org\/seminar\/wp-json\/wp\/v2\/pages\/225","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blackstudentslives.org\/seminar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/blackstudentslives.org\/seminar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/blackstudentslives.org\/seminar\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/blackstudentslives.org\/seminar\/wp-json\/wp\/v2\/comments?post=225"}],"version-history":[{"count":1,"href":"https:\/\/blackstudentslives.org\/seminar\/wp-json\/wp\/v2\/pages\/225\/revisions"}],"predecessor-version":[{"id":226,"href":"https:\/\/blackstudentslives.org\/seminar\/wp-json\/wp\/v2\/pages\/225\/revisions\/226"}],"wp:attachment":[{"href":"https:\/\/blackstudentslives.org\/seminar\/wp-json\/wp\/v2\/media?parent=225"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}